Solicitation · Procurement
Bid Extension: Payroll Managed Services
- Agency
- Education published by agency
- Published
- 2026-04-29T00:00:00.000
- Responses due
- 2026-09-29T16:00:00.000
- PIN
- R1861040
- Category
- Goods and Services
- Selection method
- Request for Proposals
Notice text
<p style='text-align:justify'><strong><span style='font-size:12pt'><span style='font-family:Aptos,sans-serif'><span style='font-size:11.0pt'><span style='color:black'>Proposal submissions in response to the RFP must be sent via electronic mail (The Proposal Submission Email) to [email protected] (the RFP Submission Email Address).</span></span></span></span></strong></p><p style='text-align:justify'><span style='font-size:12pt'><span style='font-family:Aptos,sans-serif'><span style='font-size:11.0pt'><span style='color:black'>The New York City Department of Education (NYCDOE) on behalf of the Division of Instructional and Information Technology is seeking proposals from organizations experienced in and capable of providing comprehensive managed services for large scale payroll systems, which will result in high quality implementation of a new payroll system for the DOE. </span></span></span></span></p><p><strong><span style='font-size:12pt'><span style='font-family:Aptos,sans-serif'><span style='font-size:11.0pt'><span style='color:black'>PROPOSALS MUST BE RECEIVED BY NO LATER THAN <u>4:00 P.M. EST, SEPTEMBER 29, 2026</u>. LATE PROPOSALS WILL NOT BE ACCEPTED.</span></span></span></span></strong></p><p style='margin-right:11px; text-align:justify'><span style='font-size:12pt'><span style='font-family:Aptos,sans-serif'><span style='font-size:11.0pt'><span style='color:black'>This Request for Proposal (RFP) will result in one (1) requirement contract agreement. The awarded contract will be for a term of five (5). NYCDOE reserves the unilateral option to extend the contract for two (2) additional two-year periods. It is anticipated that services will commence on or about July 1, 2027.</span></span></span></span></p><p style='margin-right:11px; text-align:justify'><span style='font-size:12pt'><span style='font-family:Aptos,sans-serif'><span style='font-size:11.0pt'><span style='color:black'>A virtual pre-proposal conference will be held on <strong>Tuesday, May 12, 2026, at 9:30 a.m. EST</strong>. The City of New York will be utilizing the Microsoft Teams platform. Link to the pre-proposal conference: </span></span></span></span></p><p style='margin-right:11px; text-align:justify'><span style='font-size:12pt'><span style='font-family:Aptos,sans-serif'><span style='font-size:11.0pt'><span style='color:black'>https://teams.microsoft.com/meet/219669932916504?p=6uOR2pNVwVYJJvuHYw</span></span></span></span></p><p style='margin-right:11px; text-align:justify'><span style='font-size:12pt'><span style='font-family:Aptos,sans-serif'><span style='font-size:11.0pt'><span style='color:black'>We recommend that proposers download the free Microsoft Teams Application on their computer and/or mobile device to participate in the Teams Event in advance of the conference and attendees should plan to log in 5 minutes prior to the conference start time. Attendance for the pre-proposal conference is <em>optional </em>and does not require prior registration or RSVP.</span></span></span></span></p><p style='margin-right:7px; text-align:justify'><span style='font-size:12pt'><span style='font-family:Aptos,sans-serif'><strong><span style='font-size:11.0pt'><span style='color:black'>Please note the following procedures:</span></span></strong></span></span></p><p style='margin-right:7px; text-align:justify'><span style='font-size:12pt'><span style='font-family:Aptos,sans-serif'><span style='font-size:11.0pt'><span style='color:black'>Proposal submissions in response to the RFP must be sent via electronic mail (The Proposal Submission Email) to </span></span><span style='font-size:11.0pt'><a href='mailto:[email protected]'><span style='color:black'>[email protected]</span></a><span style='color:black'> (the RFP Submission Email Address). RFP Submissions sent to any other email address will be disregarded. The subject line of your RFP Submission Email must include the solicitation number and the name of the submitting vendor (e.g. R1861 ABC Corporation). Please attach the completed RFP and proposal documents to the RFP Submission Email as separate files. Please name proposal attachment RFP Proposal.</span></span></span></span></p><p><span style='font-size:12pt'><span style='font-family:Aptos,sans-serif'><span style='font-size:11.0pt'><span style='color:black'>If the files accompanying your proposal submission are too large to be transmitted as email attachments, please include in the first line of your RFP Submission Email a link to a Microsoft OneDrive folder containing all of your RFP-related documents. Please note that if you are using OneDrive, do not attach any documents to the RFP Submission Email. Further, please include a separate folder within your OneDrive folder which includes the separate RFP Proposal file. Please name this folder and the RFP Proposal file RFP Proposal. The name of your OneDrive folder must match the subject line of your RFP submission, and your OneDrive folder must not contain any files unrelated to the RFP Submission. </span></span></span></span></p><p><span style='font-size:12pt'><span style='font-family:Aptos,sans-serif'><strong><span style='font-size:11.0pt'><span style='color:black'>Guidance for first-time Microsoft One-Drive Users: </span></span></strong></span></span></p><p><span style='font-size:12pt'><span style='font-family:Aptos,sans-serif'><span style='font-size:11.0pt'><span style='color:black'>Microsoft OneDrive (OneDrive) is a file hosting and synchronization service operated by Microsoft as part of its web version of Microsoft Office. OneDrive allows users to grant access to files which are too large to transmit via electronic mail to other users. If you do not have Office 365, please take the following steps to gain access to a free version of OneDrive so that you can upload those RFP submission documents which are too large to transmit via electronic mail: </span></span></span></span></p><ol> <li><span style='font-size:12pt'><span style='font-family:Aptos,sans-serif'><span style='font-size:11.0pt'><span style='color:black'>Conduct an internet search for Microsoft OneDrive; </span></span></span></span></li> <li><span style='font-size:12pt'><span style='font-family:Aptos,sans-serif'><span style='font-size:11.0pt'><span style='color:black'>Navigate to the official Microsoft website and sign up for a free account; </span></span></span></span></li> <li><span style='font-size:12pt'><span style='font-family:Aptos,sans-serif'><span style='font-size:11.0pt'><span style='color:black'>Once you have created a folder for the solicitation whose name matches the subject line of your RFP Submission Email, upload the documents relevant to your RFP submission in this folder. </span></span></span></span></li> <li><span style='font-size:12pt'><span style='font-family:Aptos,sans-serif'><span style='font-size:11.0pt'><span style='color:black'>Create a share link for this folder; </span></span></span></span></li> <li><span style='font-size:12pt'><span style='font-family:Aptos,sans-serif'><span style='font-size:11.0pt'><span style='color:black'>Be sure to check your share settings so that anyone receiving the link that you create will be able to open the link and access the files. If your share link permissions are restricted (e.g. to only your organization in Office 365), the DOE will not be able to view your solicitation documents. It is your responsibility to ensure that the link(s) you provide allows the DOE to view, download and/or open your documents; and </span></span></span></span></li> <li><span style='font-size:12pt'><span style='font-family:Aptos,sans-serif'><span style='font-size:11.0pt'><span style='color:black'>Include the link which you have created as the first line of your RFP Submission Email. </span></span></span></span></li></ol><p><span style='font-size:12pt'><span style='font-family:Aptos,sans-serif'><strong><span style='font-size:11.0pt'><span style='color:black'>For hard copy (paper) Proposal submissions, please follow the below instructions: </span></span></strong></span></span></p><p><span style='font-size:12pt'><span style='font-family:Aptos,sans-serif'><span style='font-size:11.0pt'><span style='color:black'>Further to prior instructions regarding submissions of Proposals. In addition to electronic submission via email, the proposer may choose to hand deliver their Proposal packages to NYC DOE at any time prior to the Proposal Due Date/Time. If you plan to submit a paper Proposal. You must provide notice by emailing [email protected], including Paper Submission Request for Solicitation # R1410 in the subject line, at least three (3) business days in advance of the anticipated date and time you or your agent plan to arrive at <strong>65 Court Street, Brooklyn, NY 11201, Rm 1201 </strong>to drop off your Proposal. Proposers should include in their notification e-mail the name of the person who will be delivering the Proposal or advise that the Proposal Package will be arriving by messenger. Proposers who fail to provide advance notification of intent to hand-deliver a proposal risk not having anyone to receive the Proposal Package. Hard (paper) copy proposals MUST be hand delivered to <strong>65 Court Street, Brooklyn, NY 11201, Rm 1201 </strong>prior to the Due Date and Time. FedEx, UPS, USPS, or other common delivery services will be accepted.</span></span></span></span></p><p><span style='font-size:12pt'><span style='font-family:Aptos,sans-serif'><span style='font-size:11.0pt'><span style='color:black'>To download the solicitation, go to https://vendorportal.nycenet.edu/vendorportal/login.aspx. If you cannot download, send an e-mail to [email protected]. Include your companys name, address, phone and fax numbers, email address, Tax ID Number, RFP Number and Title. </span></span></span></span></p><p><span style='font-size:12pt'><span style='font-family:Aptos,sans-serif'><span style='font-size:11.0pt'><span style='color:black'>Questions regarding this solicitation should be addressed to [email protected] by no later than <strong>4:00 P.M. EST, May 26, 2026. </strong>Subsequent amendments and answers will be posted to https://vendorportal.nycenet.edu/vendorportal/login.aspx. Review this site periodically for important updates. </span></span></span></span></p><p style='text-align:justify'><span style='font-size:10pt'><span style='font-family:' times='' new='' roman',serif'=''><span style='font-size:12.0pt'>The proposal opening will be held on <strong>September 30, 2026</strong>. This is for internal opening only, and the public is not permitted.</span></span></span></p><p style='text-align:justify'> </p><p style='margin-left:42px; text-align:center'><span style='font-size:12pt'><span style='font-family:Aptos,sans-serif'><strong><span style='font-size:11.0pt'><span style='color:black'>Please continue to check the DOE website and/or Vendor Portal for updates.</span></span></strong></span></span></p><p style='margin-left:42px; text-align:center'><span style='font-size:12pt'><span style='font-family:Aptos,sans-serif'><span style='font-size:11.0pt'><span style='color:black'>https://infohub.nyced.org/vendors</span></span></span></span></p><p style='margin-left:42px; text-align:center'><span style='font-size:12pt'><span style='font-family:Aptos,sans-serif'><span style='font-size:11.0pt'><span style='color:black'>https://www.finance360.org/vendor/vendorportal/</span></span></span></span></p>